The Estates at Tanoan Homeowners’ Association Board Meeting
January 22, 2019
The meeting was called to order at 7pm at Kathy Darwin’s home. In attendance, Darrell Spreen, Lucy Barabe, Betty Walker, Kathy Darwin, Patty Trellue, Bob Scott
The minutes of the May 21, 2018 board meeting, as posted online, were approved pending no corrections in the next 7 days by any board member.
FINANCIALS
The Business Manager’s draft summary Financial Report and Proposed 2019 Budget were presented by the treasurer and approved. Pending NM legislation dictates that we withhold adopting the new budget until 30 days before the annual meeting.
ARCHITECTURAL CONTROL
The Directors requested that we provide the landscape maintenance contractor with a list of the work that needs to be done at the entrance, including the areas both north and south of Starlight.
DIRECTOR APPOINTMENT
Fran Perea has resigned as a Director and the 2 continuing Directors confirmed Randy Perkins to fill the vacancy.
SECURITY and SAFETY
The Speeding on Eubank is seen as a safety hazard for our neighborhood. It was recommended that we contact City officials about the problem. Our historical data on this problem will be reviewed and a request for action will be prepared.
In a closed session, some possible problems with safety on private properties were discussed. Those problems will be discussed with our attorney.
DELINQUENT ACCOUNTS
In a closed session, the board discussed possible actions to be taken to resolve a long-standing delinquent account.
HOA LEGISLATION
The board discussed possible implicatons of the amendments to the Homeowner Association Act under consideration in the 2019 NM legislature. We will discuss our concerns with our attorney.
ANNUAL MEETING
A date will be selcted for our annual HOA meeting in accordance with the City’s requirements for the meeting. The President will extend invitations to our Councilor, our security company, and APD. The board members will be notified when a date is selected for their approval.
There being no further business, the meeting was adjourned.
respectfully submitted,
Lucy Barabe
Vice President
The Estates at Tanoan Homeowners’ Association Board Meeting
March 12, 2019
The meeting was called to order at 7pm at Lucy Barabe’s home. In attendance, Darrell Spreen, Lucy Barabe, Betty Walker, Patty Trellue, Evan Grasser, Randy Perkins.
The Board welcomed two new Directors, Evan Grasser and Randy Perkins.
Minutes of the 22 January Board meeting were not distributed to the Board members for review and the Vice-President’s record was subsequently posted on the website. Board members were asked to review the online minutes and, if no changes were submitted within 7 days, they would stand approved as posted.
ANNUAL MEETING
The draft annual meeting announcement was reviewed. Two additions to the agenda were recommended and will be included. Mailing to all residents will take place on March 19th.
The Board also discussed the procedures for proxy requests and for cumulative voting at the meeting.
2019 BUDGET REVIEW
The budget deficit for 2019 was noted. It meets the approved objective to reduce the amount carried in the money market account. The balance in the treasury increased as a result of two unplanned gaps in security services in recent years.
A motion to adopt the budget was passed. It will be presented at the annual meeting.
SECURITY
Private security measures were briefly discussed and how they contribute to overall neighborhood security.
MEETING WITH ATTORNEY
An upcoming meeting with the attorney regarding the recent HOA Act amendments was discussed. A summary of the HOA Act will be given to HOA members at the annual meeting.
EXECUTIVE SESSION
The status of delinquent accounts was discussed.
The vehicle parking restrictive covenants were discussed and one resident will be reminded they are not complying.
Respectfully submitted,
Lucy Barabe
Vice-President
Estates at Tanoan Homeowners’ Association
Event Planning Committee Minutes
April 6, 2019
Goals of committee- to plan neighborhood events that promote community and enhance neighbor to neighbor relationships.
The meeting of the Estates at Tanoan event planning committee was held at the Barabe home on April 6, 2019. In attendance were: Lucy Barabe, Joan Black, Sally Pick, and Janine Valdez. Absent were: Angela Gaeto, Nancy Key, and Marjori Krebs. Meeting began at 10:15
REVIEW OF 2018 COMMITTEE PLANNING
:
• All members present (and 1 email sent for input) felt this was a successful year for events, good attendance, food, and. planning were key factors for this results’
• All agreed to maintain our 3 main events, July 4th parade, Back to School BBQ, and New Years’ Eve (NYE) progressive party with some detail modifications. Among the modifications were fewer purchased donuts for the July 4th parade (HOA sponsored), Back to School BBQ to be a pot luck with division of food as described under that event below, and NYE to have 3 host homes.
EVENTS FOR 2019
• July 4th Parade-Thursday (HOA sponsored) Parade of neighbors with decorated bikes, wagons, dogs, people, etc. to begin at 10 am at the east end of Morningstar Dr. NE, HOA sponsored donuts and water to be served after the parade along with traditional popsicles (private donation). Canopy covers were appreciated last year and will be requested to be in place again. Flyers to be distributed and information on the` website in June 3 weeks prior to event for updated information.
• July 4th BBQ (individual) Neighbors have been gathering at the east end of Morningstar Dr. NE for a collective BBQ. All food, tables, seating, etc. supplied by individual families. Gathering will start at TBD. Information will be on flyer for holiday (see Parade event)
• Back to School BBQ (HOA sponsored)
• Date- August 24, 2019 (Saturday)
• Menu- Our source for quality BBQ meat has closed. Other options in explored including Whole Hog and Rudy’s with mixed reviews and comments. Members of the committee have volunteered to provide various BBQ meats. Side dishes and desserts will be alphabetically divided among neighbors. Paper goods and waters will be provided by HOA (pending approval by the HOA board).
• Location- Morning Star Cul-de-Sac (east end) set up will be same as July 4th, chairs and tables, canopy shade covers, will be set up by individual neighbors
• New Year’s Eve (NYE)- December 31, (Tuesday)
• Suggestion of 3 homes:
• 6:30-7:30pm-Appetizer
• 7:45pm-9:15pm- Main dish
• 9:30pm- Dessert, Champagne toast
• Individual homes will host each event- volunteers to be recruited early, sign-ups are open to all residents, may co-host.
• Midnight/10pm MST will end evening
• Flyers to be distributed, information posted on website in early December
• Other events for consideration (optional)- no other events were planned. Discussion of previous Halloween events with a collective opinion to drop for the present time as the holiday falls on a school/work night.
Meeting adjourned at 10:55 am.
The Estates at Tanoan Homeowners’ Association
Annual Meeting, April 23, 2019
Tanoan Country Club
CALL TO ORDER
Darrell Spreen, President, called the meeting to order. Darrell introduced the current officers - Lucy Barabe, Vice President; Kathy Darwin, Treasurer; Betty Walker, Secretary (absent); and Directors, Randy Perkins, Patty Trellue, Evan Grasser; and our HOA business manager, Tawni Cyprus.
FINANCIAL REPORT
Kathy Darwin provided a handout to all attendees showing the financial report for 2018, and the 2019 budget that was approved by the Board. Because of interruptions in security coverage in past years, the balance in the HOA treasury has increased, and the Board voted to operate this year at a deficit. Households that paid their maintenance fee on a yearly basis received a savings compared to the standard quarterly fee, as that reduces the time and expense of dues collection. Approximately 85% of the residents took advantage of the savings in 2019. The same dues structure is expected for 2020.
The minutes from the Annual and Board meetings are always available on the Estates of Tanoan website - http://www.estatesattanoan.com. The information contained in the annual invoice for the 2019 dues is also on the website.
ARCHITECTURAL CONTROL
Architectural Control inquiries should be sent to the Board. No request needs to be submitted if you are replacing aging landscaping or making repairs that do not result in a significant change to the appearance of your house or yard and comply with the requirements found in our covenants. In addition, some residential modifications are restricted by City ordinances; if in doubt, submit plans for changes to the Board for approval.
The list of routine and additional landscape maintenance to be performed by our contractor this year was summarized. Emphasis is being placed on weed control this year.
There was some discussion concerning weeds that are in the boulevard strips (area between the sidewalk and the road) within our neighborhood. Technically, this area is an easement but maintenance is the responsibility of each homeowner. Some homeowners are neglecting this area, which detracts from the overall appearance of our neighborhood. The landscape maintenance contractor may be asked to remove weeds from neglected areas at the owner’s expense.
Any residents who are notified by the City about weed cleanup outside our north perimeter wall should contact the HOA.
SOCIAL EVENTS
The neighborhood will continue to sponsor the following events:
• 4th of July Parade at 10:00
• Back to School BBQ, August 24th in the cul-du-sac at the end of Morning Star – details will be placed on our website and through TxtAlert.
• New Year’s Eve progressive party. This was a big success last NYE. One change will be that it will be held at three houses rather than four. Contact Lucy Barabe, Vice-President, if you would be willing to be one of the host houses.
• Possible repeat of the impromptu Easter egg hunt that was held this year.
SECURITY
Officer Kimminau, the APD police officer assigned to our neighborhood, attended our meeting and spoke to us about his observations. His concern and attention to our neighborhood was apparent and very reassuring.
There was some concern about vehicles being used by our security company because they are not all marked so we can easily identify them. These are temporary vehicles in use until new marked vehicles are received. The company has been notified about our concerns.
The APD crime map for our neighborhood for the last 6 months shows an increase in reported incidents compared to last year. Incidents reported by our security company were also summarized.
The TxtAlert is a good feature for our neighborhood but if anyone sees something suspicious they should call 242-COPS.
NEIGHBORHOOD SAFETY
Cars are still speeding and running stop signs in the neighborhood. Sometimes these are guests to our neighborhood but more often it is our own neighbors. Children are often playing in our streets. It was decided to send letters to residents that are known to speed and disobey stop signs.
HOA LEGISLATION
The New Mexico state legislature passed an amended HOA Act (signed into law by the Governor) which may have an adverse effect on our HOA costs. Some provisions conflict with our Articles of Incorporation, bylaws, and covenants and our attorney is reviewing those conflicts.
ELECTION OF DIRECTORS
Randy Perkins and Patty Trellue were unopposed for the two open Director positions and will serve a two-year term. Bob Scott stepped down as a director and Evan Grasser was appointed by the remaining directors to complete his term.
NEW BUSINESS
Contact Tawni at tanoanbusmgr@gmail.com if you are interested in getting a directory of the neighborhood.
Respectfully submitted,
Patty Trellue
Director
The Estates of Tanoan Homeowners’Association Board Meeting
September 10, 2019
The meeting was called to order at 7:05pm at Lucy Barabe’s home. The following members were in attendance: Darrell Spreen, Lucy Barabe, Patty Trellue, Kathy Darwin, and Nancy Key.
SECURITY
Security concerns from residents were discussed. The Board agreed that the current format that this company provides for the cost best meets the needs of our neighborhood at this time. The scope of services as well as varying the patrol times provided by the current security company were discussed.
SOLAR PANEL REQUEST
A discussion of installation of solar panels for the property at 7021 Moon Glow Court was held. A letter was received from the property owners. The following items were discussed:
1. Covenants related to visible rooftop equipment (3.02J), reflective surfaces on homes (8.03J), permissible solar installations (8.03L) and (8.03cc), and the requirement to consider “aesthetic harmony” (8.06) in all Board decisions regarding architectural matters.
2. NM Solar Rights Act of 1977 amended in 2007.
3. NM Energy Conservation and Management Division requirement of Notice of Intent.
4. NM Attorney general’s Opinion published February 7, 2011.
5. The drawings and specifications provided by Positive Energy Solar for the proposed installation.
6. Document from neighboring HOA regarding policies for approval of solar installations on flat vs. slanted tile roof sections.
Lucy Barabe moved “to approve the solar project at 7021 Moon Glow Court” and it was seconded. The motion did not pass as the proposed installation is in violation of HOA covenants.
ARCHITECTURAL CONTROL
A request has been made to plant trees outside the perimeter wall north of the entrance to the neighborhood. The previous owner had approval for irrigation lines through the wall and had planted trees. The Board approved the request. In addition, our landscape company has been contacted to remove the weeds outside the entrance north on Eubank.
The meeting adjourned at 8:35pm.
Respectfully submitted,
Nancy Key
Secretary